Documentation Index
Fetch the complete documentation index at: https://docs.ospribrain.com/llms.txt
Use this file to discover all available pages before exploring further.
What is the Vault?
The Vault is Ospri Brain’s knowledge base. It stores documents, presentations, spreadsheets, images, and any file your team needs — and makes everything searchable by the Brain AI through semantic vector search. Think of it as a smart file system that understands the content of every document.
Key Concepts
Vaults
Vaults are top-level containers that organize your files by domain:
| Vault | Description | Icon |
|---|
| Default | General files, personal documents | Lock (private) |
| Sales | Sales decks, proposals, pipeline materials, contracts | Database (shared) |
| Science | Research data, lab results, publications, protocols | Database (shared) |
| Marketing | Campaigns, brand assets, collateral, analytics | Database (shared) |
| Custom vaults | Create your own for any purpose | Lock or Database |
my-research, q3-2026).
Brain Access
Each vault and individual file can be toggled for Brain Access:
- ON (default) — The Brain AI can search and cite this content
- OFF — Content is stored but invisible to the AI
When Brain Access is off for a vault, a “NO AI” badge appears next to its name.
Shared vs. Private
- Shared vaults (database icon) — Accessible by all team members
- Private vaults (lock icon) — Only accessible by you
Layout
The Vault has three panels:
| Panel | Description |
|---|
| Left sidebar | Vault list, Starred filter, Tag filters, Create vault |
| Main area | File grid/list with breadcrumb navigation, search, view controls |
| Right panel | Asset detail panel (when a file is selected) |
Quick Filters
| Filter | Description |
|---|
| All files | Show everything in the current vault |
| Starred | Only show starred files |
| Staging Inbox | Files from bulk ZIP import awaiting review |
Vault List
Each vault in the sidebar has a hover dropdown with these options:
| Menu Item | Description |
|---|
| Open vault | Navigate to the vault |
| Vault settings | Open settings dialog |
| Share vault | Share with team members |
| Manage members | Add/remove vault members |
| Brain: ON / OFF | Toggle AI access for the entire vault |
| Delete vault | Permanently delete (danger) |
Tag Filters
Tags from files in the current vault appear as clickable chips. Click any tag to filter the view.
Suggested tags for new files: sensitive, client-facing, internal-only, draft, approved, proposal, contract, presentation, report, data, regulatory, competitor, case-study, template, archived
View Modes
Toggle between three view modes using the icons in the header:
| Mode | Description |
|---|
| List | Table with resizable columns: Name, Tags, Type, Size, Status, Modified |
| Grid | Card grid with file icons, name, type badge, size |
| Large Grid | Bigger cards with more visual detail |
Sorting
Sort by any column in list view, or use the sort dropdown in grid view:
| Sort Field | Options |
|---|
| Name | A-Z, Z-A |
| Modified | Newest first, Oldest first |
| Size | Largest first, Smallest first |
| Type | A-Z |
Supported File Types
| Category | Formats | Icon Color |
|---|
| Documents | PDF, Word (.docx/.doc), Text (.txt), Markdown (.md) | Blue |
| Presentations | PowerPoint (.pptx/.ppt) | Orange |
| Spreadsheets | Excel (.xlsx/.xls), CSV | Green |
| Images | PNG, JPEG, GIF, WebP | Purple |
| Audio | MP3, WAV, and other formats | Teal |
| Video | MP4 and other formats | Pink |
| Code | JavaScript, TypeScript, Python, HTML | Gray |
| Data | JSON, XML | Gray |
| Archives | ZIP | Gray |
| Action | Description | Available For |
|---|
| Open | Open the file or navigate into the folder | All |
| Download | Download the file | Files only |
| Add star / Remove star | Toggle starred status | All |
| Rename | Open rename dialog | All |
| Move to folder | Move to a different location | All |
| Copy link | Copy a shareable link to clipboard | Files only |
| Share | Open sharing settings | Files only |
| Add to Brain / Remove from Brain | Toggle AI access for this file | All |
| Delete | Permanently delete (shown in red) | All |
Detail Panel
Click any file to open the detail panel on the right:
| Section | Content |
|---|
| Thumbnail | File type icon preview |
| Star button | ”Add to Starred” / “Starred” |
| Details | Type, Size, Created date, Modified date, Vault name |
| AI Summary | Auto-generated summary of file content (if indexed) |
| Tags | View existing tags, add new tags, remove tags |
- In the Tags section, type a tag name
- Press Enter to add
- Suggested tags appear below for quick adding
- Click the X on any tag to remove it
Tags are visible to all signed-in users who have access to the vault.
| Option | Description |
|---|
| Upload files | Select files from your computer or drag-and-drop |
| Bulk ZIP import | Upload a ZIP archive — AI analyzes structure and suggests organization |
| Import from Dropbox | Browse and import files from your connected Dropbox |
| New document | Create a blank rich-text document in the Vault |
| New folder | Create a subfolder in the current location |
Bulk Actions
Select multiple files using checkboxes, and a bulk action bar appears:
| Action | Description |
|---|
| Move | Move all selected files to a folder (with option to create a new folder inline) |
| Tag | Add a tag to all selected files |
| Star | Star all selected files |
| Delete | Permanently delete all selected files |
Pending Indexing
When files are uploaded but not yet indexed by the AI, an amber notification appears:
“X file(s) pending AI indexing”
Files are automatically indexed in the background. Once complete, the Brain can search their content.
