What is the Vault?
The Vault is Ospri Brain’s knowledge base. It stores documents, presentations, spreadsheets, images, and any file your team needs — and makes everything searchable by the Brain AI through semantic vector search. Think of it as a smart file system that understands the content of every document.
The Vault page with sidebar, file grid, and header controls
Key Concepts
Vaults
Vaults are top-level containers that organize your files by domain:
You can create additional vaults by clicking New vault in the sidebar and entering a slug (e.g.,
my-research, q3-2026).
Brain Access
Each vault and individual file can be toggled for Brain Access:- ON (default) — The Brain AI can search and cite this content
- OFF — Content is stored but invisible to the AI
Shared vs. Private
- Shared vaults (database icon) — Accessible by all team members
- Private vaults (lock icon) — Only accessible by you
Layout
The Vault has three panels:Sidebar
Quick Filters
Vault List
Each vault in the sidebar has a hover dropdown with these options:Tag Filters
Tags from files in the current vault appear as clickable chips. Click any tag to filter the view. Suggested tags for new files:sensitive, client-facing, internal-only, draft, approved, proposal, contract, presentation, report, data, regulatory, competitor, case-study, template, archived
View Modes
Toggle between three view modes using the icons in the header:Sorting
Sort by any column in list view, or use the sort dropdown in grid view:Supported File Types
Context Menu (Right-Click)
Right-clicking any file or folder shows:Detail Panel
Click any file to open the detail panel on the right:Adding Tags
- In the Tags section, type a tag name
- Press Enter to add
- Suggested tags appear below for quick adding
- Click the X on any tag to remove it
Tags are visible to all signed-in users who have access to the vault.
New Menu
Click + New in the header for these options:Bulk Actions
Select multiple files using checkboxes, and a bulk action bar appears:
The bar shows a count like “3 selected” with an X to clear selection.
Pending Indexing
When files are uploaded but not yet indexed by the AI, an amber notification appears:“X file(s) pending AI indexing”Files are automatically indexed in the background. Once complete, the Brain can search their content.