Overview
When an Ospri bot is actively in a meeting, you have real-time control over its recording. Each user controls their own bot independently — if three team members are in the same meeting, each has their own bot and can only control theirs.Available Controls
Pause Recording
Temporarily stops the bot from recording. The bot remains in the meeting but does not capture audio or video. Use cases: Sensitive discussions, off-the-record conversations, bathroom breaks.Resume Recording
Restarts recording after a pause.- On the paused event card, click Resume
- Recording continues from where it left off
- Status changes back to Recording (red pulsing badge)
- Toast confirms: “Recording resumed”
Kick Bot
Removes the bot from the meeting entirely. The bot leaves the call and the recording is finalized.- Click the Kick button on the event card (or in the Recordings tab for live meetings)
- The bot immediately leaves the meeting
- Status changes to Kicked (orange badge)
- Toast confirms: “Bot removed from meeting”
In-Meeting Chat Controls
Meeting participants can also control the bot by typing commands in the video call’s chat (e.g., the Microsoft Teams meeting chat):| Command | Action |
|---|---|
pause | Pause recording |
resume | Resume recording |
stop | Remove the bot from the meeting |
leave | Remove the bot from the meeting |
@ospri (e.g., @ospri pause). The bot’s webhook handler processes these chat messages and executes the corresponding action.
Bot Chat Greeting
When the bot joins a meeting, it automatically sends a greeting message in the meeting chat:“Hi! I am your Ospri Notetaker. I will be capturing notes for this meeting. Type pause to pause recording or leave to remove me.”The bot name in the greeting matches your configured bot name from Bot Settings.
Automatic Leave Behavior
Bots are configured to automatically leave under these conditions:| Condition | Timeout | Description |
|---|---|---|
| Everyone left | 30 seconds | After all human participants leave the meeting |
| No one joined | 5 minutes | If no participants join within 5 minutes of the bot entering |
| Waiting room | 10 minutes | If the bot is stuck in the waiting room |
| Silence detected | 2 minutes | After 2 minutes of silence (activates 1 minute into the meeting) |
| Only bots remain | 2 minutes | If only bots (no humans) are detected in the meeting |
Bot Settings
To customize your bot name:
Your bot name is stored in your
profiles table and used for all future meetings. Each team member can have a different bot name.
Per-User Bots
Ospri Brain uses a per-user bot model:- Each team member with a connected calendar gets their own bot
- If Alex, Jeremy, and Steve are all in the same meeting, each can have their own bot
- Each person can only pause, resume, or kick their own bot
- A deduplication key prevents the same user from having multiple bots in the same meeting
Admin users can kick any bot, not just their own.
Add Bot Manually
For ad-hoc recording without calendar sync:
The dialog accepts any valid video meeting URL. If the URL is invalid or the bot pool is at capacity, you will see an error message.