Bot Controls

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Overview

When an Ospri bot is actively in a meeting, you have real-time control over its recording. Each user controls their own bot independently — if three team members are in the same meeting, each has their own bot and can only control theirs.

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Available Controls

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Pause Recording

Temporarily stops the bot from recording. The bot remains in the meeting but does not capture audio or video. Use cases: Sensitive discussions, off-the-record conversations, bathroom breaks.

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Resume Recording

Restarts recording after a pause.

1. On the paused event card, click Resume
2. Recording continues from where it left off
3. Status changes back to Recording (red pulsing badge)
4. Toast confirms: “Recording resumed”

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Kick Bot

Removes the bot from the meeting entirely. The bot leaves the call and the recording is finalized.

1. Click the Kick button on the event card (or in the Recordings tab for live meetings)
2. The bot immediately leaves the meeting
3. Status changes to Kicked (orange badge)
4. Toast confirms: “Bot removed from meeting”

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In-Meeting Chat Controls

Meeting participants can also control the bot by typing commands in the video call’s chat (e.g., the Microsoft Teams meeting chat): You can optionally prefix with @ospri (e.g., @ospri pause). The bot’s webhook handler processes these chat messages and executes the corresponding action.

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Bot Chat Greeting

When the bot joins a meeting, it automatically sends a greeting message in the meeting chat:

“Hi! I am your Ospri Notetaker. I will be capturing notes for this meeting. Type pause to pause recording or leave to remove me.”

The bot name in the greeting matches your configured bot name from Bot Settings.

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Automatic Leave Behavior

Bots are configured to automatically leave under these conditions: These timeouts ensure bots do not linger in empty meetings and consume unnecessary resources.

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Bot Settings

To customize your bot name: Your bot name is stored in your profiles table and used for all future meetings. Each team member can have a different bot name.

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Per-User Bots

Ospri Brain uses a per-user bot model:

• Each team member with a connected calendar gets their own bot
• If Alex, Jeremy, and Steve are all in the same meeting, each can have their own bot
• Each person can only pause, resume, or kick their own bot
• A deduplication key prevents the same user from having multiple bots in the same meeting

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Add Bot Manually

For ad-hoc recording without calendar sync: The dialog accepts any valid video meeting URL. If the URL is invalid or the bot pool is at capacity, you will see an error message.