> ## Documentation Index
> Fetch the complete documentation index at: https://docs.ospribrain.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Ad-Hoc Meetings

> Record any video meeting on demand by pasting a link — no calendar sync required.

## Overview

Ad-hoc meetings let you record any video call without a calendar connection. Paste a Teams, Zoom, or Google Meet link, and the Ospri bot joins instantly or at a scheduled time. The same transcription and analysis pipeline runs automatically — no manual steps needed.

This is ideal for:

* Meetings that aren't on your calendar
* Quick calls you decide to record last-minute
* External meetings where you want to capture the conversation
* Calls on platforms you haven't connected via calendar sync

## How to Invite the Bot

The **Invite to Meeting** button is available in three places:

* **Meetings page** header
* **Dashboard** header
* **Home page** (below the suggestion chips, when starting a new Brain conversation)

<Steps>
  <Step title="Click Invite to Meeting">
    Click the blue **Invite to Meeting** button. A dialog opens.
  </Step>

  <Step title="Paste the meeting link">
    Paste any video meeting URL into the input field:

    * `https://teams.microsoft.com/l/meetup-join/...`
    * `https://zoom.us/j/...`
    * `https://meet.google.com/...`
    * Webex, BlueJeans, and other meeting URLs
  </Step>

  <Step title="Add a title (optional)">
    Enter a meeting title so it's easy to find later. If you leave this blank, the platform will try to auto-detect the title.
  </Step>

  <Step title="Choose when to join">
    * **Join Now** — The bot joins the meeting immediately
    * **Schedule for Later** — Pick a date and time; the bot will join at the scheduled time
  </Step>

  <Step title="Send">
    Click **Join Now** or **Schedule Bot**. You'll see a confirmation toast.
  </Step>
</Steps>

## What Happens After

Once the bot joins, the standard pipeline runs automatically:

1. **Recording** — The bot records the meeting with speaker-separated audio
2. **Transcription** — Deepgram Nova-2 or Recall.ai transcribes with speaker diarization
3. **Speaker identification** — Participant names are resolved from the meeting platform
4. **AI Analysis** — Executive summary, action items, decisions, risks, and more
5. **Available in Recordings** — The meeting appears in the Recordings tab with full transcript and analysis

No manual speaker labeling is needed (unlike in-person recordings) because the bot can identify participants from the video call platform.

## Ad-Hoc vs Calendar Meetings

| Feature                       | Calendar Meeting             | Ad-Hoc Meeting                   |
| ----------------------------- | ---------------------------- | -------------------------------- |
| **Bot joins automatically**   | Yes (based on calendar sync) | No — you paste the link manually |
| **Shows in Upcoming tab**     | Yes                          | No                               |
| **Recording + Transcription** | Automatic                    | Automatic                        |
| **AI Analysis**               | Automatic                    | Automatic                        |
| **Speaker identification**    | From calendar + platform     | From platform only               |
| **Badge in Recordings**       | None                         | Purple **Ad-hoc** badge          |
| **Scheduling**                | Via calendar event           | Via "Schedule for Later"         |

## Scheduling a Bot for Later

When you select **Schedule for Later**, you pick a date and time using the datetime picker. The bot will:

1. Wait until the scheduled time
2. Join the meeting at that exact time
3. Record, transcribe, and analyze automatically
4. Appear in Recordings when complete

<Tip>
  Schedule the bot a minute or two before the meeting starts to ensure it's ready when participants join.
</Tip>

## Supported Platforms

| Platform        | Supported |
| --------------- | --------- |
| Microsoft Teams | Yes       |
| Zoom            | Yes       |
| Google Meet     | Yes       |
| Webex           | Yes       |
| GoTo Meeting    | Yes       |
| BlueJeans       | Yes       |

Any meeting URL that Recall.ai supports will work.